Governing Documents

Overview

ASQ governing documents establish the framework of the Society, delineating the roles and obligations of both leaders and members. Additionally, policies are instituted to uphold standards of behavior, fostering a community of belonging within the Society. Oversight of the governing documents falls under the jurisdiction of the Governance and Bylaws Committees.

ASQ Governing Documents are categorized into three disciplines. These disciplines are for organization of the councils / committees and their governing documents.

• Governance Discipline is focused on governance and operations for the Society.
• Member Experience Discipline enhances member value through activities, networking, and recognition.
• Content Discipline generates input and feedback for industry and program areas.

View overview of the ASQ Governance Structure (PDF)

Any new policies or edits go through a review process. Depending on the type of document, it may need to be approved by the Board of Directors, and possibly legal counsel.

When sharing Governing Documents, provide a link to the document rather than extracting portions of the content. This promotes online access to the most current and accurate documentation.

All rescinded documents are kept in accordance with the retention documents policy. Questions about rescinded documents, please contact the [email protected].

Key Society Documents & Records

ASQ is committed to fostering a positive, inclusive experience for all. To that end, ASQ has implemented the following policies to guide its own operations and to set expectations for individual conduct in the community. This is in addition to the ASQ Bylaws, which are also posted here for easy reference.

• Ethics & Harassment
• Anti-Harassment and Anti-Discrimination Statement
• Code of Conduct
• Event Policy including Health & Safety

Members Only Documents
The following information is only available to ASQ members.
Members - please log in to view the information.
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• Society Bylaws
• Governance Structure
• Organization Manual
• ASQ Board of Directors Guiding Principles
• Meeting Minutes
• 2024 ASQ Board of Directors Meeting Schedule
• Subsection Operating Agreement
• Audited Financial Statements & Information

Quick Links

Templates & Resources

These documents serve as the foundation for decision-making, operations, and accountability. Use of these resources ensures that governing bodies can effectively establish and uphold the principles and procedures necessary for successful governance.

Governance Document Management System Documents

• Governance Document Management System Policy 20240305
• Governance Document Management Procedure 20180826
• Governance Document Management Work Instruction 20180816

Governance Templates

• Policy Template (docx) 20240627
• Procedure Template (docx) 20240627
• Position Guide Template (docx) 20240627
• Work Instruction Template (docx) 20240627

Resources

• Document Change Request Form
• Glossary of Terms 20231103
• Guide to Using Governance Templates
• Grammar Guidelines

ASQ’s Red Flag Reporting

Any person who believes he or she has been subjected to harassment, discrimination, or retaliation should report the incident immediately using ASQ’s Red Flag Reporting system.

Call: +1-877-647-3335
www.redflagreporting.com
Client Code: ASQMEM

ASQ management can also assist any person in making a direct report to the legal or human resources departments.

All complaints will be treated seriously and investigated promptly. All reports will be kept confidential to the extent possible, consistent with the law and the need to conduct an adequate investigation.

Recently Updated Governance

The following documents have been updated by the group that owns the document since the last Board meeting.

Members Only Documents
The following information is only available to ASQ members.
Members - please log in to view the information.
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• Society Bylaws 20241107
   
• Annual Business Meeting and Special Meetings Policy 20241107
• Annual Business Meeting and Special Meetings Procedure 20241107
   
• Amendments to the Bylaws by Petition Policy  20241107
• Amendments to the Bylaws by Petition Procedure< />
   
• Financial Management Policy 20241107
• Financial Management Procedure 20241107
• Financial Reporting Policy< />
• Financial Reporting Procedure 20241107
• Society Membership Dues Policy 20240814
• Society Membership Dues Procedure 20240814
• Membership Dues and Collection Procedure 20240814
• Membership Dues Exceptions Procedure 20240814
   
• Society Nominations Policy 20240814
• Selection Of Candidates for Board of Directors Procedure 20240814
• Elections Rules Policy 20240814
• Board of Directors Petition Policy 20241107
• Board of Directors Petition Procedure 20241107
   
• Freund International Scholarship Procedure 20240724