Governing Documents

Welcome to the new ASQ governing documents page.

ASQ’s governing documents define the structure and operations of the Society as well as the rights and responsibilities of its leadership and all members. Certain policies are also necessary to promote ethics and compliance throughout the organization.

ASQ governing documents are hierarchal, meaning that each document must be consistent with and not contradict the categories above it. In order of importance, the hierarchy of ASQ’s governing documents is as follows: Articles of Incorporation, Bylaws, policies, procedures, and then all other supporting documentation (e.g., work instructions, templates, forms and position guides). The Bylaws Committee is responsible for the management of ASQ’s governing documents.

ASQ is in the process of transforming its structure and operations to provide enhanced value to both its individual and organizational members. New policies reflecting these improvements are uploaded to this site as they become available and in accordance with applicable procedures. All new policies must be approved by the Board of Directors.

If you have questions about a policy or its related documents, or about the transition of governing documents, please email [email protected].

Please note: ASQ understands that members frequently refer to governing documents in course of their work and involvement with the Society. When referencing the documentation found on this site, best practice is to provide community members with a link to the relevant document rather than extracting portions of the document’s content. This promotes access to each policy in its entirety and visibility to the most current, accurate documentation during transformation.

Society Operations

Governance Document Management System Documents

• Governance Document Management Policy
• Governance Document Management Procedure
• Governance Document Management Work Instruction

Governance Templates

• Policy Template
• Procedure Template
• Position Guide Template
• Work Instruction Template

Resources

• Document Change Request Form
• Glossary of Terms
• Guide to Using Governance Templates
• Grammar Guidelines

• Amendments to the Bylaws by Petition Policy
  • Amendments to the Bylaws by Petition Procedure
• Intellectual Property & Brand Protection Policy
• Official Statements Policy
• Conference Scheduling Policy
• Conference Council Composition and Operations Policy
• WCQI Technical Program Committee Composition and Operations Policy
• Lean and Six Sigma Conference Technical Program Committee Composition and Operations Policy
• Quality 4.0 Summit Program Committee Composition and Operations Policy
• Bylaws Committee Charter Policy

Board of Directors

Policy

• Society Elections Policy
• Society Tellers Committee Composition and Operation Policy
  • Society Tellers Committee Procedure
• Strategic Planning Council Charter Policy
• Governance Document Training, Review, and Organizational Manual Policy
• Governance Document Training, Review, and Organizational Manual Procedure
• Appointments to Society Councils and Committees and the Organization Manual Policy
• Staff Compensation and Benefits Committee Policy

CEO and Staff Practices

Policy

• Chief Executive Officer Policy
• CEO Performance Evaluation & Staff Compensation Review Procedure

Compliance

Policy

• Anti-bribery and Anti-Corruption Policy
• Antitrust Policy
• Whistleblower Policy
• Conflict of Interest Policy
  • Conflict of Interest Procedure
  • Conflict of Interest Disclosure Form
  • Conflict of Interest Independent Director Disclosure Form
• Record Retention Policy
• Anti-Harassment and Anti-Discrimination Policy
• Professional Ethics and Qualifications Committee Charter Policy
• Ethics and Professional Conduct Policy
• Ethics and Professional Conduct Grievance Procedure

Membership

Policy

• Individual Membership Policy
• Organization Membership Policy — Rescinded: 11/01/2019; Effective: 01/01/2020
• Society Examining Committee
  • Advancement to Fellowship
  • Resubmission of Nominations for Advancement to Fellow
  • Chair Position Guide
  • Appendix A:  Fellow Matrix
  • Appendix B:  Nomination for Advancement to Fellow

Financial Management and Reporting

Policy

• Financial Auditing Committee Policy
• Member Unit Financial Management and Reporting Policy

Member Communities

Policy

• Member Unit Contract Signatory Authority Matrix
• TCC & GCC Contract Review Process Flow

GCC - Community

• Geographic Communities Section Dissolution
• Geographic Communities Section Formation
• Geographic Communities Section Maintenance
• Removal of Section Officers Procedure
• Multi Section Membership Duties, Rights & Privileges
• Geographic Communities Special Projects Funding Procedure

GCC - Council

• Geographic Communities Council Policy
• Geographic Communities Chapter Formation and Maintenance
• Geographic Communities Election of Geographic Community Council Chair and Vice Chair
• Geographic Communities Election of Directors to the Board of Directors
• Geographic Communities Election of Region Directors
• Admitting Other Groups to the Geographic Communities Council
• Student Branch Operating Agreement
• Geographic Communities Strategic and Deployment Planning Procedure
• Geographic Communities Section Items to the Board of Directors Meeting Agenda Procedure
• Geographic Communities Regional Director Budget to Support Member Leader Training Procedure
• Geographic Communities Meetings and Conference Calls Procedure
• Geographic Communities Student Branch Formation Procedure
• Travel Expense Reimbursement Process Procedure
• Geographic Communities Council Document Change Control
• Geographic Communities Council Financial Management Procedure
• Geographic Communities Council Section Dissolution Procedure
• Geographic Communities Council Funds Distribution Process
• Geographic Communities Council Fellows Focus Group Operations Procedure

GCC - Position Guides

• Geographic Communities Council Finance Officer Position Guide
• Geographic Communities Council Documentation Compliance Committee Chair Position Guide
• Geographic Communities Council Historian Position Guide
• Geographic Communities Council Section Membership Chair Position Guide
• Geographic Communities Council Section Nominating Chair Position Guide
• Geographic Communities Council Section Section Online Community Administrator Position Guide
• Geographic Communities Council Section Voice of the Customer (VOC) Chair Position Guide
• Geographic Communities Council Section Program Chair Position Guide
• Geographic Communities Council Section Audit Chair Position Guide
• Geographic Communities Council Section Education Chair Position Guide
• Geographic Communities Council Deputy Region Director Position Guide
• Geographic Communities Council Region Director Position Guide
• Geographic Communities Council Section Arrangements Chair Position Guide
• Geographic Communities Council Section Newsletter Editor Position Guide
• Geographic Communities Council Student Branch Counselor Position Guide
• Geographic Communities Council Section Chair Position Guide
• Geographic Communities Council Section Secretary Position Guide 
• Geographic Communities Council Section Chair-Elect/Vice Chair Position Guide 
• Geographic Communities Council Section Treasurer Position Guide 
• Geographic Communities Council Section Database Access Position Guide 
• Geographic Communities Council Section Recertification Chair Position Guide 

TCC - Community

• Technical Communities Creation/Dissolution of an Interest Group or Special Interest Group within a Technical Community
• Technical Community Subgroup Creation Form
• Technical Community Subgroup Dissolution Form

TCC - Council

• Technical Communities TCC Operations: Communications, Collaborations, Meetings, and Voting
• Technical Communities Chair Elect / Vice Chair
• Technical Communities Technical Communities Council Fund
• Technical Communities Technical Communities Council Strategic Planning Process
• Technical Community Operating Agreement Process
• Technical Communities Council Policy
• Assistance to Struggling Technical Community Procedure
• Development and Approval of Technical Communities Council Policies and Procedures
• New Technical Community Admission to the Technical Communities Council Procedure
• Technical Community Dissolution Procedure
• Technical Community Segment Transfer Procedure
• Technical Communities Structure Procedure
• Removal of Technical Community Officers and Member Leaders Procedure
• Election of TCC Chair and Vice Chair Procedure
• Election of Directors Representing Technical Communities Procedure
• Election of Directors Representing Technical Communities Procedure—Appendix A, Value Statement
• Technical Communities Resolution of Complaints or Conflicts Involving Technical Communities Procedure 
• Technical Communities Travel and Reimbursement Work Instructions 
• Technical Communities Council Budget Deviation Request Procedure
• Technical Communities Council Budget Deviation Request Form (XLS)

TCC - Position Guides

• Technical Communities Council Chair Position Guide
• Technical Communities Council Vice Chair Position Guide
• Technical Community Chair Position Guide
• Technical Community Secretary Position Guide
• Director Representing Technical Communities Position Guide